--- title: Getting started - User roles description: The different user roles in Apollo.ai --- [Skip to content](https://help.apollo.ai/knowledge-base/getting-started-user-roles#main-content) - [English](https://help.apollo.ai/knowledge-base/getting-started-user-roles) - [Deutsch](https://help.apollo.ai/de/knowledge-base/getting-started-user-roles) English Show submenu for translations [Open a new ticket](https://help.apollo.ai/knowledge-base/kb-tickets/new?hsLang=en) ![Apollo\_Logo\_img only.png\]](https://help.apollo.ai/hs-fs/hubfs/Apollo_Logo_img%20only.png?height=40&name=Apollo_Logo_img%20only.png) Open main navigation Close main navigation - - [English](https://help.apollo.ai/knowledge-base/getting-started-user-roles) - [Deutsch](https://help.apollo.ai/de/knowledge-base/getting-started-user-roles) English Show submenu for translations - [Open a new ticket](https://help.apollo.ai/knowledge-base/kb-tickets/new) - [View my tickets](https://help.apollo.ai/tickets-view) [View my tickets](https://help.apollo.ai/tickets-view?hsLang=en) How can we help you today? - There are no suggestions because the search field is empty. 1. [Mission Control - Help Center](https://help.apollo.ai/knowledge-base?hsLang=en) 2. [Getting started](https://help.apollo.ai/knowledge-base/getting-started?hsLang=en) # Getting started - User roles ## The different user roles in Apollo.ai The “**Board Organizer**” role has extensive editing rights in Apollo.ai, including: - Creating agendas - Writing meeting minutes - Creating circular resolutions - Finalising & tracking meeting results   The “**Board Member**” role has dashboard, search, voting, and commenting rights, including: - Receiving agendas - Adding personal notes to documents - Providing feedback on agendas and minutes - Approving and signing meeting minutes - Voting on circular resolutions - Receiving decision reports   The "**Observer**" role works like a Board Member without voting rights. Observers can be [invited](https://help.apollo.ai/knowledge-base/board-organizer-create-meeting#observer) as such to meetings without being fixed Board Members, see the whole content of the meeting (unless they are [excluded](https://help.apollo.ai/knowledge-base/board-organizer-create-agenda#exclude-board-members) from one or more agenda items), and can provide feedback on the minutes if requested to do so in the [review process](https://help.apollo.ai/knowledge-base/board-organizer-request-minutes-review?hsLang=en), but cannot vote on [resolutions during meetings](https://help.apollo.ai/knowledge-base/board-organizer-live-voting?hsLang=en).   The “**Board Admin**” role administers the board and grants permissions to the board members.   The **User** role is a meeting guest with limited rights, such as: - Providing documents for meetings - Receiving information on meetings, decisions, and tasks - Taking over tasks - Being responsible for decisions - Creating decision reports Apollo.ai users can, if needed, take on **multiple roles**, either on a short-term basis or permanently.     In the **secure file storage** (add-on) the following access levels are available for user-uploaded files & folders: - View only: Open files in the integrated viewer. No download or print option. - View and print: Open files in the integrated viewer and print them through the dedicated button. No download option. - View and download: Open files in the integrated viewer and download them in PDF format through the dedicated button. No print option. - Print and download: Open files in the integrated viewer, download them in PDF format and print them. - Full access: Open files in the integrated viewer, download them in the original format and print them. - Admin: Open files in the integrated viewer, download them in the original format and print them. View, add or remove access rights. Upload new files and folders. - [Getting started](https://help.apollo.ai/knowledge-base/getting-started?hsLang=en#main-content) - [Notifications](https://help.apollo.ai/knowledge-base/getting-started?hsLang=en#notifications) - [Organizing board meetings](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#main-content) - [Before the meeting](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#before-the-meeting) - [During the meeting](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#during-the-meeting) - [After the meeting](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#after-the-meeting) - [Circular resolutions](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#circular-resolutions) - [Downloads](https://help.apollo.ai/knowledge-base/organizing-board-meetings?hsLang=en#downloads) - [Participating in board meetings](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#main-content) - [Before the meeting](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#before-the-meeting) - [During the meeting](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#during-the-meeting) - [After the meeting](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#after-the-meeting) - [Circular resolutions](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#circular-resolutions) - [Mobile app](https://help.apollo.ai/knowledge-base/participating-in-board-meetings?hsLang=en#mobile-app) - [General](https://help.apollo.ai/knowledge-base/general?hsLang=en#main-content) - [Meetings](https://help.apollo.ai/knowledge-base/general?hsLang=en#meetings) - [Decisions](https://help.apollo.ai/knowledge-base/general?hsLang=en#decisions) - [To-dos](https://help.apollo.ai/knowledge-base/general?hsLang=en#to-dos) - [Search](https://help.apollo.ai/knowledge-base/general?hsLang=en#search) - [Downloads](https://help.apollo.ai/knowledge-base/general?hsLang=en#downloads) - [Boards](https://help.apollo.ai/knowledge-base/general?hsLang=en#boards) - [Settings](https://help.apollo.ai/knowledge-base/general?hsLang=en#settings) - [File storage (add-on)](https://help.apollo.ai/knowledge-base/general?hsLang=en#file-storage-add-on) - [Mobile App](https://help.apollo.ai/knowledge-base/general?hsLang=en#mobile-app) - [Administration](https://help.apollo.ai/knowledge-base/administration?hsLang=en#main-content) - [Board administration](https://help.apollo.ai/knowledge-base/administration?hsLang=en#board-administration) - [Organization settings and user management](https://help.apollo.ai/knowledge-base/administration?hsLang=en#organization-settings-and-user-management) [![Chill listening crop-3](https://help.apollo.ai/hs-fs/hubfs/Apollo_Logo_img%20only-1.png?width=27&height=24&name=Apollo_Logo_img%20only-1.png "Chill listening crop-3")](https://www.apollo.ai?hsLang=en) Apollo.ai GmbH, Graben 18, 4020 Linz, Austria Copyright © 2026, Apollo.ai